Microsoft backs up all your Office 365 data, right? Wrong.
A highly common misconception is that Microsoft will take care of everything. This widely accepted perception puts your critical data and entire business at considerable unknown risks. It is true that Microsoft do take care of the physical cloud infrastructure and connectivity to give you a very reliable service. However, we emphasise that your data stored in their cloud is still YOUR responsibility. Therefore, you need to ensure that your Office 365 mailboxes, SharePoint and OneDrive data are adequately protected.
Why Backup your Office 365 data?
With accidental deletion, Microsoft’s version history and recycle bins can only offer a basic form of protection. There is an additional issue to consider, of what happens if a user account is deleted. If it is purged from the Office365 database, it cannot be recovered.
It is worth nothing that Office365 has a very basic and rigid retention policy and we highlight that it is simply not designed for all scenarios. Should the deleted data have fallen outside the retention period, it has gone forever.
Rogue employees are unfortunate and it is possible for one to delete incriminating emails and files to hide their actions and cover their tracks. It could be many months before the issue is discovered, and by then it may be too late to recover any of the data.
A new emerging issue called “ransomcloud” is becoming a real threat. This threat has the ability to encrypt emails held on any public cloud system and hold your data to ransom. Sadly, cloud vendors are often slow to react to these new dynamic threats.
Legal & Compliance
In order to comply with law and regulations, certain organisations need to store data for many years. Law enforcement can request access to this stored data and non-compliance could lead to fines and unwanted litigation.
Keeping your business data with a single cloud vendor is not a good idea, even if they are a large and well-known brand. If there is an issue with availability, you need to ensure you can recover your data quickly and efficiently.
How Office 365 Backup Works
- Setup in minutes During the setup the backup software is installed at your site, either on a PC or server. Your Office 365 credentials are required once to connect securely to your Office 365 account.
- Fast, granular recoveries Onedrive files/folders, SharePoint and mailbox data can be recovered using the intuitive software. You can even recovery individual emails from a mailbox and recover them directly back into Outlook.
- Cost effective & easy to use Onedrive files/folders, SharePoint and mailbox data can be recovered using the intuitive software. You can even recovery individual emails from a mailbox and recover them directly back into Outlook.